Kopano is a free and open-source Groupware. An open-source groupware suite with Outlook compatibility

Hardware Requirements:

CPU: 2 cores minimum (4+ cores recommended)

RAM: 2GB minimum (4GB+ recommended)

Storage: 1GB for installation

Network: 236/8443 ports

Operating System:

Linux: Any modern distribution (RHEL, Debian, Ubuntu, CentOS, Fedora, Arch, Alpine, openSUSE)

macOS: 10.14+ (Mojave or newer)

Windows: Windows Server 2016+ or Windows 10

FreeBSD: 11.0+

Network Requirements:

Port 236/8443 (default kopano port)

Dependencies:

kopano-webapp, kopano-zpush

System Access: root or sudo privileges required

This guide supports installation on:

RHEL 8/9 and derivatives (CentOS Stream, Rocky Linux, AlmaLinux)

Debian 11/12

Ubuntu 20.04/22.04/24.04 LTS

Arch Linux (rolling release)

Alpine Linux 3.18+

openSUSE Leap 15.5+ / Tumbleweed

SUSE Linux Enterprise Server (SLES) 15+

macOS 12+ (Monterey and later)

FreeBSD 13+

Windows 10/11/Server 2019+ (where applicable)

bash

# Install EPEL repository if needed
sudo dnf install -y epel-release

# Install kopano
sudo dnf install -y kopano kopano-webapp, kopano-zpush

# Enable and start service
sudo systemctl enable --now kopano-server

# Configure firewall
sudo firewall-cmd --permanent --add-service=kopano
sudo firewall-cmd --reload

# Verify installation
kopano --version || systemctl status kopano-server

bash

# Update package index
sudo apt update

# Install kopano
sudo apt install -y kopano kopano-webapp, kopano-zpush

# Enable and start service
sudo systemctl enable --now kopano-server

# Configure firewall
sudo ufw allow 236/8443

# Verify installation
kopano --version || systemctl status kopano-server

bash

# Install kopano
sudo pacman -S kopano

# Enable and start service
sudo systemctl enable --now kopano-server

# Verify installation
kopano --version || systemctl status kopano-server

bash

# Install kopano
apk add --no-cache kopano

# Enable and start service
rc-update add kopano-server default
rc-service kopano-server start

# Verify installation
kopano --version || rc-service kopano-server status

bash

# Install kopano
sudo zypper install -y kopano kopano-webapp, kopano-zpush

# Enable and start service
sudo systemctl enable --now kopano-server

# Configure firewall
sudo firewall-cmd --permanent --add-service=kopano
sudo firewall-cmd --reload

# Verify installation
kopano --version || systemctl status kopano-server

bash

# Using Homebrew
brew install kopano

# Start service
brew services start kopano

# Verify installation
kopano --version

bash

# Using pkg
pkg install kopano

# Enable in rc.conf
echo 'kopano-server_enable="YES"' >> /etc/rc.conf

# Start service
service kopano-server start

# Verify installation
kopano --version || service kopano-server status

powershell

# Using Chocolatey
choco install kopano

# Or using Scoop
scoop install kopano

# Verify installation
kopano --version

bash

# Create configuration directory if needed
sudo mkdir -p /etc/kopano

# Set up basic configuration
sudo tee /etc/kopano/kopano.conf << 'EOF'
# Kopano Configuration
threads = 8, cache_cell_size = 1M
EOF

# Test configuration
sudo kopano -t || sudo kopano-server configtest

# Reload service
sudo systemctl reload kopano-server

bash

# Set appropriate permissions
sudo chown -R kopano:kopano /etc/kopano
sudo chmod 750 /etc/kopano

# Enable security features
# See security section for detailed hardening steps

bash

# Enable service
sudo systemctl enable kopano-server

# Start service
sudo systemctl start kopano-server

# Stop service
sudo systemctl stop kopano-server

# Restart service
sudo systemctl restart kopano-server

# Reload configuration
sudo systemctl reload kopano-server

# Check status
sudo systemctl status kopano-server

# View logs
sudo journalctl -u kopano-server -f

bash

# Enable service
rc-update add kopano-server default

# Start service
rc-service kopano-server start

# Stop service
rc-service kopano-server stop

# Restart service
rc-service kopano-server restart

# Check status
rc-service kopano-server status

bash

# Enable in /etc/rc.conf
echo 'kopano-server_enable="YES"' >> /etc/rc.conf

# Start service
service kopano-server start

# Stop service
service kopano-server stop

# Restart service
service kopano-server restart

# Check status
service kopano-server status

bash

# Using Homebrew services
brew services start kopano
brew services stop kopano
brew services restart kopano

# Check status
brew services list | grep kopano

powershell

# Start service
net start kopano-server

# Stop service
net stop kopano-server

# Using PowerShell
Start-Service kopano-server
Stop-Service kopano-server
Restart-Service kopano-server

# Check status
Get-Service kopano-server

bash

# Configure performance settings
cat >> /etc/kopano/kopano.conf << 'EOF'
threads = 8, cache_cell_size = 1M
EOF

# Apply system tuning
sudo sysctl -w net.core.somaxconn=65535
sudo sysctl -w net.ipv4.tcp_max_syn_backlog=65535

# Restart service
sudo systemctl restart kopano-server

bash

# Configure clustering (if supported)
# See official documentation for cluster setup

# Basic load balancing setup example
# Configure multiple instances on different ports

nginx

upstream kopano_backend {
    server 127.0.0.1:236/8443;
    server 127.0.0.1:{default_port}1 backup;
}

server {
    listen 80;
    server_name kopano.example.com;
    return 301 https://$server_name$request_uri;
}

server {
    listen 443 ssl http2;
    server_name kopano.example.com;

    ssl_certificate /etc/ssl/certs/kopano.example.com.crt;
    ssl_certificate_key /etc/ssl/private/kopano.example.com.key;

    location / {
        proxy_pass http://kopano_backend;
        proxy_set_header Host $host;
        proxy_set_header X-Real-IP $remote_addr;
        proxy_set_header X-Forwarded-For $proxy_add_x_forwarded_for;
        proxy_set_header X-Forwarded-Proto $scheme;
        
        # WebSocket support (if needed)
        proxy_http_version 1.1;
        proxy_set_header Upgrade $http_upgrade;
        proxy_set_header Connection "upgrade";
    }
}

apache

<VirtualHost *:80>
    ServerName kopano.example.com
    Redirect permanent / https://kopano.example.com/
</VirtualHost>

<VirtualHost *:443>
    ServerName kopano.example.com
    
    SSLEngine on
    SSLCertificateFile /etc/ssl/certs/kopano.example.com.crt
    SSLCertificateKeyFile /etc/ssl/private/kopano.example.com.key
    
    ProxyRequests Off
    ProxyPreserveHost On
    
    ProxyPass / http://127.0.0.1:236/8443/
    ProxyPassReverse / http://127.0.0.1:236/8443/
    
    # WebSocket support (if needed)
    RewriteEngine on
    RewriteCond %{HTTP:Upgrade} websocket [NC]
    RewriteCond %{HTTP:Connection} upgrade [NC]
    RewriteRule ^/?(.*) "ws://127.0.0.1:236/8443/$1" [P,L]
</VirtualHost>

haproxy

frontend kopano_frontend
    bind *:80
    bind *:443 ssl crt /etc/ssl/certs/kopano.pem
    redirect scheme https if !{ ssl_fc }
    default_backend kopano_backend

backend kopano_backend
    balance roundrobin
    option httpchk GET /health
    server kopano1 127.0.0.1:236/8443 check
    server kopano2 127.0.0.1:{default_port}1 check backup

bash

# Set appropriate permissions
sudo chown -R kopano:kopano /etc/kopano
sudo chmod 750 /etc/kopano

# Configure firewall
sudo firewall-cmd --permanent --add-service=kopano
sudo firewall-cmd --reload

# Enable SELinux policies (if applicable)
sudo setsebool -P httpd_can_network_connect on

# Configure fail2ban
sudo tee /etc/fail2ban/jail.d/kopano.conf << 'EOF'
[kopano]
enabled = true
port = 236/8443
filter = kopano
logpath = /var/log/kopano/*.log
maxretry = 5
bantime = 3600
EOF

bash

# Generate SSL certificates
sudo openssl req -x509 -nodes -days 365 -newkey rsa:2048 \
    -keyout /etc/ssl/private/kopano.key \
    -out /etc/ssl/certs/kopano.crt

# Configure SSL in kopano
# See official documentation for SSL configuration

PostgreSQL Backend (if applicable)

bash

# Create database and user
sudo -u postgres psql << EOF
CREATE DATABASE kopano_db;
CREATE USER kopano_user WITH ENCRYPTED PASSWORD 'secure_password';
GRANT ALL PRIVILEGES ON DATABASE kopano_db TO kopano_user;
EOF

# Configure kopano to use PostgreSQL
# See official documentation for database configuration

bash

# Create database and user
sudo mysql << EOF
CREATE DATABASE kopano_db;
CREATE USER 'kopano_user'@'localhost' IDENTIFIED BY 'secure_password';
GRANT ALL PRIVILEGES ON kopano_db.* TO 'kopano_user'@'localhost';
FLUSH PRIVILEGES;
EOF

bash

# Kernel parameters
sudo tee -a /etc/sysctl.conf << EOF
net.core.somaxconn = 65535
net.ipv4.tcp_max_syn_backlog = 65535
net.ipv4.ip_local_port_range = 1024 65535
net.core.netdev_max_backlog = 5000
vm.swappiness = 10
EOF

sudo sysctl -p

# Kopano specific tuning
threads = 8, cache_cell_size = 1M

bash

# Configure system limits
sudo tee -a /etc/security/limits.conf << EOF
kopano soft nofile 65535
kopano hard nofile 65535
kopano soft nproc 32768
kopano hard nproc 32768
EOF

yaml

# prometheus.yml configuration
scrape_configs:
  - job_name: 'kopano'
    static_configs:
      - targets: ['localhost:236/8443']
    metrics_path: '/metrics'

bash

# Basic health check script
#!/bin/bash
if systemctl is-active --quiet kopano-server; then
    echo "Kopano is running"
    exit 0
else
    echo "Kopano is not running"
    exit 1
fi

bash

# Configure log rotation
sudo tee /etc/logrotate.d/kopano << 'EOF'
/var/log/kopano/*.log {
    daily
    rotate 14
    compress
    delaycompress
    missingok
    notifempty
    create 0640 kopano kopano
    postrotate
        systemctl reload kopano-server > /dev/null 2>&1 || true
    endscript
}
EOF

bash

#!/bin/bash
# Kopano backup script
BACKUP_DIR="/backup/kopano"
DATE=$(date +%Y%m%d_%H%M%S)

mkdir -p "$BACKUP_DIR"

# Stop service (if required)
systemctl stop kopano-server

# Backup configuration
tar -czf "$BACKUP_DIR/kopano-config-$DATE.tar.gz" /etc/kopano

# Backup data (adjust paths as needed)
tar -czf "$BACKUP_DIR/kopano-data-$DATE.tar.gz" /var/lib/kopano

# Start service
systemctl start kopano-server

# Clean old backups (keep 30 days)
find "$BACKUP_DIR" -name "*.tar.gz" -mtime +30 -delete

echo "Backup completed: $BACKUP_DIR"

bash

# Stop service
sudo systemctl stop kopano-server

# Restore configuration
sudo tar -xzf /backup/kopano/kopano-config-*.tar.gz -C /

# Restore data
sudo tar -xzf /backup/kopano/kopano-data-*.tar.gz -C /

# Set permissions
sudo chown -R kopano:kopano /etc/kopano
sudo chown -R kopano:kopano /var/lib/kopano

# Start service
sudo systemctl start kopano-server

1. Service won't start:

bash

# Check logs
sudo journalctl -u kopano-server -n 100
sudo tail -f /var/log/kopano/*.log

# Check configuration
sudo kopano -t || sudo kopano-server configtest

# Check permissions
ls -la /etc/kopano
ls -la /var/lib/kopano

2. Connection refused:

bash

# Check if service is listening
sudo ss -tlnp | grep 236/8443
sudo netstat -tlnp | grep 236/8443

# Check firewall
sudo firewall-cmd --list-all
sudo iptables -L -n

# Test connection
telnet localhost 236/8443
nc -zv localhost 236/8443

3. Performance issues:

bash

# Check resource usage
top -p $(pgrep kopano-server)
htop -p $(pgrep kopano-server)

# Check connections
ss -ant | grep :236/8443 | wc -l

# Monitor I/O
iotop -p $(pgrep kopano-server)

bash

# Run in debug mode
sudo kopano -d
# or
sudo kopano-server debug

# Increase log verbosity
# Edit configuration to enable debug logging

yaml

version: '3.8'
services:
  kopano:
    image: kopano:latest
    container_name: kopano
    ports:
      - "236/8443:236/8443"
    volumes:
      - ./config:/etc/kopano
      - ./data:/var/lib/kopano
    environment:
      - kopano_CONFIG=/etc/kopano/kopano.conf
    restart: unless-stopped
    networks:
      - kopano_net

networks:
  kopano_net:
    driver: bridge

yaml

apiVersion: apps/v1
kind: Deployment
metadata:
  name: kopano
spec:
  replicas: 3
  selector:
    matchLabels:
      app: kopano
  template:
    metadata:
      labels:
        app: kopano
    spec:
      containers:
      - name: kopano
        image: kopano:latest
        ports:
        - containerPort: 236/8443
        volumeMounts:
        - name: config
          mountPath: /etc/kopano
      volumes:
      - name: config
        configMap:
          name: kopano-config
---
apiVersion: v1
kind: Service
metadata:
  name: kopano
spec:
  selector:
    app: kopano
  ports:
  - port: 236/8443
    targetPort: 236/8443
  type: LoadBalancer

yaml

---
- name: Install and configure Kopano
  hosts: all
  become: yes
  tasks:
    - name: Install kopano
      package:
        name: kopano
        state: present
    
    - name: Configure kopano
      template:
        src: kopano.conf.j2
        dest: /etc/kopano/kopano.conf
        owner: kopano
        group: kopano
        mode: '0640'
      notify: restart kopano
    
    - name: Start and enable kopano
      systemd:
        name: kopano-server
        state: started
        enabled: yes
  
  handlers:
    - name: restart kopano
      systemd:
        name: kopano-server
        state: restarted

Maintenance

bash

# RHEL/CentOS/Rocky/AlmaLinux
sudo dnf update kopano

# Debian/Ubuntu
sudo apt update && sudo apt upgrade kopano

# Arch Linux
sudo pacman -Syu kopano

# Alpine Linux
apk update && apk upgrade kopano

# openSUSE
sudo zypper update kopano

# FreeBSD
pkg update && pkg upgrade kopano

# Always backup before updates
tar -czf /backup/kopano-pre-update-$(date +%Y%m%d).tar.gz /etc/kopano

# Restart after updates
sudo systemctl restart kopano-server

Regular Maintenance Tasks

bash

# Clean logs
find /var/log/kopano -name "*.log" -mtime +30 -delete

# Verify integrity
sudo kopano --verify || sudo kopano-server check

# Update databases (if applicable)
sudo kopano-update-db

# Optimize performance
sudo kopano-optimize

# Check for security updates
sudo kopano --security-check

Official Documentation: https://docs.kopano.org/

GitHub Repository: https://github.com/kopano/kopano

Community Forum: https://forum.kopano.org/

Wiki: https://wiki.kopano.org/

Comparison vs Exchange, Zimbra, Kolab, SOGo: https://docs.kopano.org/comparison

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Note: This guide is part of the HowToMgr collection. Always refer to official documentation for the most up-to-date information.

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